Hardware and Software Selection Policy

Rosewood High School

Technology Resource Center
 
 

Software policies, guidelines and selection must take into account:

∗educational needs and objectives

∗need for efficient exchange of information and collaboration over the emerging District network (i.e.:

cross platform (Mac & PC) support)

∗maintenance and support feasibility

∗budgetary constraints, budget cycles and current practices

OBJECTIVE: to facilitate the development of an environment that allows for the efficient utilization of the

District’s information technology resources.

CATEGORIES:

A. SUPPORTED “Tool” Software: Programs with District wide applications/impact. The Director of

Information Services will regularly publish a list of “Tool” software that is approved for purchase and use

on District computers and networks. This category includes application software for:

1. Text Processing

2. Spreadsheets

3. Data base management

4. Presentation Software

5. Desktop & Web publishing

6. Communication/collaboration:

Including but not limited to - First Class (Mac & PC

7. Graphics, Video & Sound Editing

8. Internet browser

9. Teacher Productivity

10. Utilities

B. SUPPORTED “Instructional Content” Software: Programs with District wide instructional impact. This

category includes application software that provides computer aided instruction and/or content.

Purchase of computer aided instructional content programs will be handled in the same way as the purchase

of textbooks with the added requirement of technical approval by the Director of Information Services.

1. Integrated Learning Systems:

Including but not limited to – CCC, Accelerated Reader, Accelerated Math, Scholastic Wiggleworks, Scholastic

Literacy Place Courseware, Breakthrough to Literacy….

4A District Software Policy.doc Created on 2/1/01 3:25 PM rev. 5/18/07 2

2. Classroom/Computer Lab Instructional Software:

Including but not limited to – Apple Learning Series (all kits), AutoCad, Typing Tutor, existing legacy software

that falls within the guidelines stated herein.

C. SUPPORTED “Digital” Reference Software: Programs with District wide instructional impact. This

category includes but not limited to Media Center based reference software that provides computer aided

instruction and/or content.

Purchase of digital reference materials will be handled in the same way as purchase of printed reference

materials, with the added requirement of technical approval by the Director of Information Services.

CRITERIA FOR SUPPORTED SOFTWARE:

∗The District will standardize on specific software packages and versions and will place them on District

owned computers where the software is necessary for instruction and meets hardware requirements.

∗The District will purchase standardized software, which will be installed and configured by the

Information Services Department support staff or their TSR designees on district owned hardware only.

∗Library Media Specialists will be responsible for cataloging software manuals and placing them in their

collection.

∗Information Services Department support staff or their TSR designees will be available to troubleshoot

problems with use and configuration of fully supported software programs.

∗The Information Services Department will organize staff training on an ongoing basis in the use of

supported programs.

∗The District Technology Committee (DTC) and the Information Services Department may recommend

software programs that meet perceived needs.

∗Time-line for selection of software purchases must be done with consideration to the current budget

cycles and practices, or suggest alternatives.

∗Central purchasing, continuous maintenance, and support. (At a minimum level support requires the

availability of: documentation at a widely accessible location tutorials and workshops a designated local

consultant with appropriate training continuous technical support by the software developers)

∗Available to all District users via the network or local installations

1. Only software that is purchased by or for Wayne County Public Schools will be installed on WCPS computers.

2. License requirements regarding the method and number of installations will be strictly followed. Shareware

programs if allowed must be registered.

3. Software purchased for Jamestown City Schools will be installed under the following conditions:

a. All license requirements are met and are on file in the District Information Services Department office.

b. Software is approved by the appropriate Curriculum Coordinator and/or the Building Administrator and the

Director of Information Services (see software request form).

 

c. Original program media (diskettes, CD-ROM(s)) are kept in the possession of the building media specialist

or in the District Information Services Department office.

d. Software must be certified to run under a currently supported operating system including: PC – Novell 5.x,

Win XP, Win 2000 and Win 2000 server or Mac – OS X or Mac – OS X server.

4. Software may be installed by only the following technology personnel:

a WCPS Information Services Department Director.

b. WCPS Information Services Department Technician.

c. Building TSR with prior Information Services Department approval.

5. Information Services Department personnel will check that software:

a. Is approved by the appropriate Curriculum Coordinator and/or by the Building Administrator and the

Director of Information Services.

b. Meets all license requirements.

c. Is free from any viruses.

d. Is compatible with building computers and networks.

e. Is certified to run under a currently supported operating system.

6. Software found on WCPS computers or networks in violation of this policy will

immediately be erased and reported to the appropriate administrator.

D. BUILDING/PROGRAM/DEPARTMENT: Software programs needed in cases were applications in the

supported category cannot satisfy the needs of a building/program/department.

∗The requesting individual/building/program/department will articulate the reasons for the request.

∗Identify needs (see software request form)

∗Identify proposed utilization (see software request form)

∗Purchased through departmental budget when possible or through prior arrangement with the

Information Services Department.

∗Support provided where feasible through prior arrangement with the Information Services Department.

* Installation procedure:

1. In building labs: arranged with the Information Services Department at least 30 days prior to need.

2. Over the network: arranged with Information Services Department at least 15 days prior to need.

3. Individual copies: arranged with the Information Services Department at least 5 days prior to need. In all

cases ensure adherence to copyright laws.

∗Software found on WCPS computers or networks in violation of this policy will

immediately be erased and reported to the appropriate administrator.

E. INDIVIDUAL:

4. Purchase through departmental budgets when possible or through prior arrangement with the Information

Services Department; approved by the appropriate Curriculum Coordinator and/or by the Building

Administrator and the Information Services Department; support is the responsibility of the user. In all cases

ensure adherence to copyright laws.

∗Software found on WCPS computers or networks in violation of this policy will

immediately be erased and reported to the appropriate administrator.

 

SOFTWARE PURCHASE/PREVIEW REQUEST FORM

Teacher/Teachers or Department Requesting Software:

Software Title:

Manufacturer/Publisher:

Version Requested:

Single Copy; Lab Pack (how many); site license; more:

Is This Software Networkable:

Computer Hardware Required (Mac or PC):

Minimum Processor Required:

Minimum RAM Required:

Minimum Hard Disk Space Required:

Operating System Required:

Cost Per Copy; Lab Pack (how many); site license:

Proposed Funding Source:

Proposed Use (Student Instruction; Teacher Productivity; Tool; Other):

Does This Software Meet Or Exceed NC Standards For Your Curriculum, And If So How?

Brief Overview of Software:

This request must be signed off on by at least one (1) and preferably more Teacher(s), and the appropriate

Curriculum Coordinator and /or Building Administrator before being forwarded to the Information Services

Department for consideration.

Curriculum Coordinator and/or Building Administrator: Date

Information Services Department – Approved/Rejected: Date

Reason for Rejection:

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